Run your business from anywhere, stay connected to your business, no matter where you are. Users may access Web Prol’IFIC from any location, subject to authorization, using broadband Internet.
Central purchase, transparency in slow moving stocks across units, central library of recipes, centralized F&B costing as a service for all units, consolidated view into debtors & creditors, inter-unit accounts reconciliation and financial consolidation & benchmarking.
Ability to upload data into the system using Excel spreadsheets, generate alerts by email or SMS, mobile approvals & receiving, work flow for inter-unit reconciliation and more.
Print only on demand, scan and attach relevant transaction, view reports on screen or send by email, historical records are catalogued & archived electronically and may be retrieved easily.
Limited service lodging properties may use only the accounting module of Web Prol’IFIC, while full service hotels and resorts may use the integrated purchase, inventory, F&B costing and works order accounting features to improve cost control.
As is the norm in hospitality businesses, invoicing is performed in modules like the PMS, POS, membership accounting or events & catering. Such invoices are imported into the Sales / Debtors Ledger. Additional invoices may also be posted in this module, along with the correct General Ledger Distribution. The module also manages advances received. All invoices remain till fully settled by way of payments received and/or adjustments and/or against advances receipts.
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Roshan Koonja, Chief Information Officer, Constance Hotels & Resorts
The functionally rich purchase, inventory and F&B costing modules are suited to independent F&B businesses that are larger and/or more complex in operations. Web Prol’IFIC provides cost control features that are invaluable for F&B profitability.
Regular PurchasesAutomatically GENERATE PO based on re-order policies and the order is drafted based on the most recent purchase terms or by looking up quotations. Electronic workflow for approval of purchases is included; the approvals may be accorded on mobile devices from anywhere; the order prepared by the system is comprehensive; and orders may be despatched to the supplier, directly from Web Prol'IFIC, by email.
ReceivingNo calculations are required at the time of receiving. Web Prol’IFIC does all the calculation. Of course, this is not the case when stock items are received without a Purchase Order. The value calculated at receiving is transferred to the Creditors Ledger module.
Rate ContractsContracted rate catalogues are recorded in the system and may be reused indefinitely, as long as the contract is valid, to order items. Chef-specific Market List templates may be drafted & used to minimize manual inputs while placing an order.
InventoryIt is common practice to book perishables received, directly to consumption. This correctly reflects costs and reduces human effort in tracking itemised consumption. Other items may be received into stores till requisitioned and issued. Periodic stock takes are done to reconcile stocks as per ledger with physical stocks.
Food & Beverage chains with central or regional commissaries and/or warehouses may use Web Prol’IFIC to computerise their operations. In addition to the usual features of materials management and costing, Web Prol’IFIC provides features for accounting of semi-finished & finished items, inter-units transfer & reconciliation of materials and accounting of transit, warehouse & unit losses.
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What is the stock of any particular item collectively across the chain or at one or few units?
Competent F&B Cost Controllers are hard to find. Using Web Prol’IFIC Enterprise, chain may centralize the F&B costing function so that available skills in F&B costing may be shared across few or all properties.
Sales and supplier invoices may be tracked and settled in their respective currencies. The value of stocks on hand may be tracked by currency in which they were purchased.
Hotel and apartment chains that want to optimize back office expenses at the operating units, will be able to do so by centralizing IT infrastructure & services. They can also use skilled back office resources more optimally by providing shared back office services to the units.
Apart from reduced operating costs, Web Prol’IFIC provides chains the means to make multi-property operations more efficient. It enables central purchase operations, helps in inter-unit accounting reconciliation, adds transparency to materials & cost metrics and allows fast consolidation & benchmarking of periodic financial performance.
The enterprise version of Web Prol’IFIC aids hospitality chains to standardize data and processes across the enterprise, because this is essential for consolidation and benchmarking.
Chains may designate certain items for central procurement. Purchase requisitions for such items would be uploaded to the Central Purchase function who will leverage chain wide volumes to negotiate more advantageous rates.
Web Prol’IFIC can consolidate reports like Statement of Accounts and Ageing Analysis. Another powerful feature of Web Prol’IFIC is to enable multi-unit payments and reconciliation.
Purushottam Karwa, Head IT confirms.
Web Prol’IFIC offers a membership accounting module that can be used to store a database of members, for periodic membership invoicing, to account for packages sold, to limit access to the facility only to subscribed members and to monitor membership usage. When used with other Prologic First software, the module forms the core of a fully integrated club management software system.
Intended for use by membership clubs, this module records members and assists in membership billing. Membership subscription may vary by membership type and optional services /packages opted for by the member.
Request A DemoTwo out of 5 Web Prol’IFIC users use the system interfaced with 3rd party PMS, POS and other invoicing or cost recognition systems. It offers open interfaces for integration with ever more 3rd party products.
WebProlIFIC is the leading hospitality enterprise back office accounting solution used by more than 800 hotel companies with over 1000 users.
